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252 LOCATION AND CALL NUMBER
Field Definition
This field is used to identify the organization holding the item or from which it is available. This field
may also contain detailed information about how to locate the item in a collection.
Occurrence
Mandatory for physically located items. Not repeatable.
Indicators
Indicator 1: Shelving scheme
A value that indicates the classification or shelving scheme used.
# No information available
No information about the shelving scheme is provided
0 Classification scheme (specified in subfield $2)
1 Fixed location
Fixed shelving positions not using relative location class marks. This value should
be used even if the collection is broadly classified.
The full shelf mark is entered in subfield $j
2 Sequential number
This value is to be used when a library numbers items sequentially in accession or
other order, or makes use of publishers’ or distributors’ own numbering systems
for certain classes of material, for example, microforms, sound recordings,
standards.
The full number is entered in subfield $j.
3 Author, Title or Author/title
Shelving according to alphabetic order of author, title or author/tit le part
4 Parts shelved separately
This value should be used in the record for a monographic series to indicate that
the separate volumes are individually classified and shelved. The record for each
volume will contain its own location information.
The bibliographic record for the series as a whole may contain an overall class
number, provided as a service for libraries wishing to keep the series together, but
this would not be location information for the set in hand.
5 Other
The basis of arrangement is known but not specified.
Indicator 2: Shelving order
A value that indicates whether an item is shelved under a primary or alternative numbering
scheme.
# No information available
0 No enumeration
The item is not shelved by enumeration.
1 Primary enumeration
This value is also used when only one numbering scheme is applicable.
2 Alternative enumeration
Item carries two numbering schemes and is shelved by the secondary scheme.
Subfields
$a
Institution Identifier
Identifies the institution or individual holding the item or from which access is given. The
subfield contains an organization code or the name of the institution or individual. The codes
national code must declare this in any documentation describing their use of the exchange
format.
Mandatory. Not repeatable.
$b Sub-Location Identif ierIdentifier
The specific department, library, collection, or shelving location, within the holding
organization in which the item is located or from which it is available. It may indicate the
stacks, and may be given either in full or using standard abbreviations or codes, for example,
Ref.
Repeatable only when recording a single hierarchically identified location within an
institution.
$c
Address
Street address, city, state/county etc., zip code/post code etc., and country information for the
current physical location of the item. Give the address of the sub-location ($b) when present
and different from that of the main building. Not repeatable.
$d Coded Location Qualifier
A two- or three-character code that identifies the specific issues of the item that are located
apart from the main holdings of the same item. Subfield $d immediately follows the subfield
Qualifier type
a = previous
The previous, not including the current, time or part unit is housed in a different
location.
b = latest
The latest, including the current, time or part unit is housed in a different location.
Number of units
1-9 - Number of units
When a number is not required to identify the specific units, the number of units
may be omitted. When Qualifier type is Latest (code b), the number includes the
current time or part unit. When Qualifier type is Previous (code a), the number
does not include the current time or part unit.
Unit type
Time
supplement(s)
Non-coded Location Qualifier
Free text that is used when the codes in subfield $d are inadequate for describing the unit that
is located apart from the main holdings of the same itemitem. Subfield $e immediately follows the
subfield $a or $b being qualified. Not repeatable.
$g Call Number Prefix
Term preceding a call number. Not repeatable.
$j
Call Number
This subfield contains the Call Number including punctuation, spacing and capitalization as
specified by the institution holding the item. The Call Number may also include an implicit or
location. When these take the form of separable elements, use the appropriate subfields for
them. Not repeatable.
$k Shelving Form of Title, Author, Author/Title
The shelving title part, author’s name or author/title of an unclassified item that is shelved by
these data. (Indicator 1 = 3). Not repeatable.
$l
Call Number Suffix
Term following the call number.
$m Item Identifier
The subfield contains identification of a single piece, i.e. a physically separate bibliographic
item. The designation may be an identification number like bar code number or an accession
$n Copy Identifier
A copy number or a range of numbers for copies that have the same location.
If used, the Copy Identifier element shall be reported in conjunction with the Sub-location
two or more copies of a bibliographic unit held at a single location or sub-location. Non-
repeatable.
Alternatively, separated copy-specific statements may be used to record holdings for each
copy.
$p Country
Contains the country code for the principal location identified in subfield $a. The codes are to
be taken from the two character codes of ISO 3166 (see Appendix B). Not repeatable.
$t
Copy Number
A copy number or a range of numbers for copies that have the same location.
In some cases, the Copy Number may be explicitly present as part of the Call Number. When
record information about two or more copies of a bibliographic unit held at a single location
or sub-location. Not repeatable.
Alternatively, separated copy-specific statements may be used to record holdings for each
copy.
$x Non-public Note
Information that is not written in a form suitable for public display. Repeatable.
$y Public Note
Repeatable.
$2 System Code
The specific classification or other scheme and edition used for the arrangement of materials.
This subfield must be used when Indicator 1 has the value 0. The codes are listed in Appendix
G.
Examples
EX 1
252 41$a[location identifier]$bMain, mezzanine stacks
EX 2
252 ##$aDLC$bManuscript Division$cJames Madison Memorial Building, 1st &;
Independence Ave., S.E., Washington, DC USA$f4016
EX 3
252 41$a[location identifier]$bRef$eholographic issue
EX 4
252 1#$aDLC$bMicRR$jMicrofilm 82/528 MicRR
EX 5
252 41$aFrPALP$bAnnex, center shelves$c10, rue du General Camou,75007 Paris
EX 6
252 ##$a[location identifier]$bMain, oversize shelving
EX 7
252 11$pPT$aBN$bReservados$jRES 4562
EX 8
252 01$pPT$aBN$bAcesso$j330 LAN*RIQ$2UDC
EX 9
252 11$pPT$aBN$bReservados$jRES 2678 A
with a past location
255 11$pPT$aBN$bFundo Geral$jS.A. 1130 A
EX 10
Two copies have the same location, every copy has its own copy identifier ($n). Also every copy has
its own copy number ($t) within its location. The copy number is included into the call number as an
explicit element.
2003-8
-------- /1
2905
Record 1
252 51$aNLR$j2003-8/2905$t1$n560203
Record 2
252 51$aNLR$j2003-8/2905$t2$n578374