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3. GUIDELINES FOR USE
3.1 Mandatory Fields
In addition to Record Label and Directory, the following fields must be present in the machine-
readable records.
001
004
100
170
171
252
801
Record Identifier
Related Bibliographic Record Identifier
General Processing Data (certain data elements only)
Acquisition Status
Collection Management
Location and Call Number or 256 Electronic Location and Access
Originating Source
The presence of other fields depends on the level of the holdings record that is controlled by the
practice of the bibliographic agency responsible for the creation of the record. However, if a data
element is present, it must be fully content designated according to the prescriptions defined in this
document.
3.2 Levels of Holdings Statements
According to the guidelines for applying ISO 10324 : 1997 Information and documentation –
Holdings statements – summary level, the holdings statement can have 3 levels:
Level 1 holdings
Level 1 identifies the item and the holding institution. This level is sufficient for single -part
items, but gives no indication of extent of holdings for multipart items and continuing resources
items.
Report the institution identifier for each bibliographic item, regardless of retention policy or
completeness of holdings. Minimally, it consists of an item identifier for the bibliographic item
for which holdings are recorded and a location identifier. The item identifier may be contained in
field 004 Related bibliographic record identifier. The location identifier is contained in subfield
$a Institution identifier of field 252 Location and call number.
Levels 2 and 3 holdings
Level 2 adds to le vel 1 general guidance as to the extent of an institution's holdings. Minimally,
in addition to the requirements for level 1, it could include:
Receipt or acquisition status (170 $a/0)
General retention policy (171 $a/0)
Completeness designator (171 $a/5)
Level 3 includes a statement of summary extent of holdings.
1. Determine the basic bibliographic unit(s) and the secondary bibliographic unit(s) for the
bibliographic item.
2. Determine whether each unit is continuing resources, multipart or single -part.
3. Report general holdings (level 2) or extent of holdings (level 3) for each unit as indicated
under the description of the data elements.
12 - 86UNIMARC Holdings Format
The summary holdings statement may be either open or closed. Minimally, in addition to the
requirements for level 2, it includes summary holdings information, that is, holdings at the first
level of enumeration and chronology, in one or more of the following holdings data fields:
500 Caption and patterns – basic bibliographic unit
501 Caption and patterns – secondary bibliographic unit supplementary materials
502 Caption and patterns – secondary bibliographic unit indexes
510 Enumeration and chronology - basic bibliographic unit
511 Enumeration and chronology - secondary bibliographic unit: supplementary materials
512 Enumeration and chronology - secondary bibliographic unit: indexes
520 Textual holdings - basic bibliographic unit
521 Textual holdings - secondary bibliographic unit: supplementary materials
522 Textual holdings - secondary bibliographic unit: indexes
The following are examples of bibliographic items and their corresponding units in the ISO standard:
Item
Single volume monograph
Multipart monograph
Multipart monograph with periodically issued
revised volumes
Journal with no supplements
Set of maps
Phonorecord
Kit with 5 components
Music score and 2 parts
Book with pocket fiche
Journal with a journal supplement
Videotape with program notes
Loose-leaf publication with serially issued updates
Unit
1 basic
1 basic
1 basic
1 basic
1 basic
1 basic
5 basic
3 basic
1 basic + 1 secondary
1 basic + 1 secondary
1 basic + 1 secondary
1 basic + 1 secondary
3.3 Control Functions
Control functions permitted in the UNIMARC Holdings Format are confined to those used for
subfield codes, field separators, and record terminator, as specified in ISO 2709; character set escape
sequences as specified in ISO 2022; and those for indicating filing information, superscripts, and
subscripts as specified in ISO 6630. No control functions are allowed to specify typographical
functions such as italics. The use of control functions in UNIMARC Holdings Format records is fully
described in the UNIMARC Manual Bibliographic Format, Appendix J.
3.4 Field and Subfield Repetition
If the word "repeatable" is associated with a field, then that field may occur more than once in a
record. If “repeatable” is associated with a subfield identifier, then that subfield may occur more than
once in an occurrence of the field.
13 - 86UNIMARC Holdings Format
3.5 Subfield Order
There is no specified order implied in the values of the subfield identifiers. Subfield identifiers are
assigned values for identification purposes, not for file arrangement.
3.6 Fill Character
A complete record, fully content designated, is naturally the preferred record for international
exchange purposes. In some cases, however, it may not be possible to convert a national record into
the UNIMARC Holdings Format and provide the full content designation and coded information as
prescribed. To minimize the ambiguities that could result if the indication of this lack of information
were left to the discretion of each national agency faced with the circumstances described above, a
character, hereafter referred to where this occurs as a "fill character," is used in place of the required
information. This character will be the "|" (vertical line, code table position 7/12 in ISO 646).
The fill character can be used whenever a content designator or coded information cannot be
determined by the encoding agency. It thus occurs in the following situations: i) encoding agency
does not use this content designator or code this information, or ii) encoding agency uses this content
designator or codes this information but in this particular record does not know the correct value, or
iii) encoding agency uses similar values for this content designator or coded information but they
cannot be translated to the exact UNIMARC Holdings Format equivalents.
The following rules apply to the use of the fill character: fill characters may only be used for
indicators and coded data values that are not mandatory, thus fill characters may not be used in the
Record Label or Directory as subfield identifiers or to replace punctuation or other special characters
in the data portion of fields.
3.7 Coded Data Values
The following conventions are used in the assignment of coded values in the Record Label and coded
data subfields:
# - Information not available.
u - Unknown. Used when codes are being assigned, but the appropriate specific value cannot
be determined.
x - Not applicable. Used when a characteristic is not appropriate for the type of entity being
described.
y - Not present. Used when the characteristic being coded is not present for the entity being
described.
z - Other. Used when codes are being assigned and the characteristics of the entity are known,
but none of the defined codes is appropriate.
| - Fill character. Used when no attempt is being made to assign the codes.
3.8 Numerical Subfields
The following numerical subfields have been defined for use in the holdings format:
14 - 86UNIMARC Holdings Format
Subfield
$2
$2
$3
$4
$6
$7
$9
Definition Note
System Code or source
Link Text
Authority Record Number
Relator Code
Interfield Linking Data
Script of Field
Local Use 2-- block
256
7-- block
7-- block
5-- block
2-- block; 3-- block; 5-- block
$6 Interfield Linking Data
This subfield contains information allowing the field to be linked for processing purposes to
other fields in the record. The subfield also contains a code indicating the reason for the link. The
first two elements in the subfield (character positions 0-2) must always be present when the
subfield is used; the third element (character positions 3-5) is optional. Thus the length of this
subfield may be either 3 or 6 characters. Subfield $6 should be the first subfield in the field.
Data entered in subfield $6 is recorded as follows:
Name of Data Element
Number of Characters Character Positions
Linking explanation code
Linking number
Tag of linked field
1
2
3
0
l-2
3-5
$6/0 Linking explanation code
This code specifies the reason for the interfield linkage. The following value is defined:
a
z
= alternative script
= other reason for linking
$6/1-2 Linking number
This two-digit number is carried in subfield $6 of each of the fields to be linked together. Its
function is to permit matching of linking fields and is not intended in any way to act as a
sequence or site number. The linking number may be assigned at random as long as the numbers
assigned to each of the fields in the pair or group to be linked together are identical and differ
from the number assigned to any other pair or group within the record.
$6/3-5 Tag of linked field
This element consists of the three-character UNIMARC tag of the field being linked to. The
element is optional: if the tags of both linked fields are identical, it would usually be omitted.
$7 Script of Field
The script of cataloguing (location, notes, etc.) is identified in field 100 of the record [position 20-21].
Some agencies need to record locations, notes, and holdings statement in more than one script form
because of transliteration and alternative script orthographies used for a language (e.g., kana and kanji
scripts for Japanese; devanagari, khmer, and lao scripts for Pali). Alternative script representations of
the locations, notes, and holdings statement may be co-resident in a holdings record.
15 - 86UNIMARC Holdings Format
The alternative script forms of the 2-- record location are recorded in additional 2-- location fields,
with a $7 Script of cataloguing and the base location subfield that indicates the difference from the
script defined in field 100. The alternative script forms of notes or holdings statement are carried as
repeated tags in their respective blocks.
The various script forms of the same location, note or holdings statement are linked through a $6
linking subfield and the scripts are identified by a $7 Script of cataloguing and the base location
subfield. The subfield would usually be omitted in those fields with the same alphabet/script as that
coded in 100 character position 20-21.
Example
001
100
252
252
163279
##$aYYYYMMDDenga03######ba0
##$6a01$a[Institution Identifier]$j[Call number]
##$6a01$7ca$a[Institution Identifier in Cyrillic]$j[Call number in Cyrillic]
3.9 Punctuation
ISO 10324 prescribes punctuation and separators only for the “General Holdings Area” and the
“Extent of Holdings Area”. Separators between areas are not prescribed, nor punctuation within the
Location, Date of Report or Holdings Note Area.
In the interests of consistency between users of UNIMARC, this Manual also makes certain
recommendations with regard to punctuation. It recommends that, with a small number of exceptions,
punctuation be omitted at subfield boundaries.
All other punctuation is carried in the record according to the practice of the bibliographic agency
issuing the record.
3.10 Format Use
Holdings Entry Records
This format is designed to support primarily the communication of holdings entry records. These
records may also carry alternative entry holdings related to the location and access, for which the
record was created. A 5-- field is used for specifying the pattern, caption, enumeration and
chronology of a holding.
Bibliographic item model
According ISO 10324 3 a bibliographic item is defined as follows:
Bibliographic item
Basic bibliographic unit (repeatable)
Non-serial
Single-part
Multipart
Serial / Integrating Resource 4
3
ISO 10324:1997, Annex A: Taxonomy of a bibliographic item (normative)
16 - 86UNIMARC Holdings Format
Secondary bibliographic unit (repeatable)
Non-serial
Single-part
Multipart
Serial / Integrating Resource
According to this model, a bibliographic item is made of one or more bibliographic units. Each
bibliographic unit may be a basic or a secondary unit, serial, integrating or non-serial units. Non-
serial units are made of a finite number of constituent parts (one or more) while serial and integrating
units vary from one to infinite. (see also 3.1 Mandatory fields, for examples of bibliographic items
and units).
Multiple enumerations
For a continuing resources or multipart unit within a serial or multipart unit, each with its own
numbering scheme, the enumeration appropriate to the basic bibliographic unit specified in the
Holdings Record Identifier shall be recorded.
For alternative enumerations, if there is a scheme of continuously incrementing issue numbers or
other numbering schemes in addition to a regular scheme of enumeration, the alternative numbering
scheme or schemes may be recorded, following the regular scheme of enumeration and separated
using an equals sign. When alternative numbering exists, there should be correlation between the
different enumeration schemes.
Example
v. 1-5 = nr 1-60
3.11 Outline of Content of Records
3.11.1 UNIMARC Holdings Record
Record Label
0-- Identification Block
1-- Coded Information Block
2-- Location and Access Block
3-- Notes Block
5-- Extent of Holdings Block
7-- Responsibility Block
8-- Source Information Block
ISO 10324 Area
General Holdings Area, Type of Unit Designator
Item Identification Area
General Holdings Area
Location Data Area
Holdings Note Area
Extent of Holdings Area
3.11.2 Correspondence between ISO 10324 Holdings Statements and UNIMARC
Holdings Format
ISO Area/Data element UNIMARC/Holdings
Item Identification Area 004
4
In ISO 10324, Annex A, there is no mention of Integrating Resource (this is a new term used by the ISBD),
but in 3.1, taken from ISO, there is a method of recording loose leaf publications (an example of integrating
resource).
17 - 86UNIMARC Holdings Format
Location Data Area
Institution Identifier
Sublocation Identifier
Copy Identifier
Call Number 2--
252 $a
252 $b
252 $n
252 $j
Date of Report Area 5 100 $a/0-7
005
General Holdings Area
Type of Unit Designator Record Label & 1--
Record Label, ch. pos. 7
Completeness Designator
Acquisition Status Designator
Retention Designator
171 $a/5
170 $a/0
171 $a/0
Extent of Holdings Area
Name of Unit
Extent of Unit
Enumeration
Chronology
Specific Extent Note 5--
50- $j
50- $k
51-
51-
50- $l
Holdings Note Area 3--
3.12 Correspondence between UNIMARC/Holdings and UNIMARC/Bibliographic
UNIMARC Holdings Fields UNIMARC Bibliographic Fields
004 Related Bibliographic Record Identifier
035 Other Systems Control Number
252 Location and Call Number
256 Electronic Location and Access 001 Record Identifier
035 Other Systems Control Number
852 Location and Call Number
856 Electronic Location and Access
UNIMARC/Bibliographic fields valid in UNIMARC Holdings Format
130 Coded Data Field: Microforms
135 Coded Data Field: Electronic Resources
141 Coded Data Field: Copy Specific Attributes
310
316
317
318
345
Notes Pertaining to Binding and Availability
Note Relating to the Copy in the Hand
Provenance Note
Action Note
Acquisition Information Note
702 Personal Name - Secondary Responsibility (Related to Copy)
712 Corporate Body Name - Secondary Responsibility (Related to Copy)
722 Family Name - Secondary Responsibility (Related to Copy)
5
This data gives the date on which the holdings statement was created or last updated
18 - 86UNIMARC Holdings Format
3.13 Display of Holdings Records
According to ISO 10324 the following formats may be used to arrange the holdings statement areas in
a display.
Style A:
Item Identification Area
Location Data Area -- Date of Report Area -- (General Holdings Area) Extent of Holdings
Area + ... + (General Holdings Area) Extent of Holdings Area -- Holdings Note Area
Style B :
Item Identification Area
Location Data Area
Date of Report Area
(General Holdings Area)Extent of Holdings Area
(General Holdings Area)Extent of Holdings Area
.
.
.
Holdings Note Area
3.14 Explanatory Notes
Throughout the text of the format, the following conventions have been used.
(1) The dollar sign ($) has been used in place of the character IS1 (of ISO 646) as the first character
of a subfield identifier.
(2) The character # has been used in the examples to indicate a blank.
(3) In the examples the field separator character is assumed and is not shown explicitly.
(4) The phrase “not defined” associated with an indicator position means that no values have been
given to that indicator position.
(5) Externally maintained code lists are needed in some subfields. These code lists are contained in
the following Appendixes of the UNIMARC Manual Bibliographic Format:
Appendix A:
Appendix B:
Appendix C:
Appendix D:
Appendix H:
Appendix J:
Language Codes
Country Codes
Relator Codes
Geographic Area Code
Cataloguing Rules
Character Sets
19 - 86UNIMARC Holdings Format
FIELD LIST
Fields, which are represented in the main sequence, are in bold.
0-- IDENTIFICATION BLOCK
001
004
005
035
070
Holdings Record Identifier
Related Bibliographic Record Identifier
Version Identifier
Other Systems Control Number
Inventory Number
1-- CODED INFORMATION BLOCK
100
130
135
141
170
171
172
General Processing Data
Coded Data Field: Microforms
Coded Data Field: Electronic Resources
Coded Data Field: Copy Specific Attributes
Coded Data Field : Acquisition Status
Coded Data Field : Collection Management
Coded Data Field : Information Service Policy
2-- LOCATION AND ACCESS BLOCK
252 Location and Call Number
255 Past Location and Call Number
256 Electronic Location and Access
3-- NOTES BLOCK
300
301
302
371
372
373
375
General Notes
Notes Pertaining to Identification Numbers
Notes Pertaining to Coded Information
Notes on Information Service Policy
Notes on Physical Characteristics of an Item
Notes Pertaining to Copy History
Notes Pertaining to Copy and Version Identification
5-- EXTENT OF HOLDINGS BLOCK
500
501
502
510
511
512
520
521
522
530
531
532
Captions and Pattern – Basic Bibliographic Unit
Captions and Pattern – Secondary Bibliographic Unit: Supplementary Materials
Captions and Pattern – Secondary Bibliographic Unit : Indexes
Enumeration and Chronology – Basic Bibliographic Unit
Enumeration and Chronology – Secondary Bibliographic Unit: Supplementary
Materials
Enumeration and Chronology – Secondary Bibliographic Unit: Indexes
Textual Holdings – Basic Bibliographic Unit
Textual Holdings – Secondary Bibliographic Unit: Supplementary Materials
Textual Holdings – Secondary Bibliographic Unit: Indexes
Item Information – Bas ic Bibliographic Unit
Item Information – Secondary Bibliographic Unit: Supplementary Materials
Item Information – Secondary Bibliographic Unit: Indexes
20 - 86UNIMARC Holdings Format
7-- RESPONSIBILITY BLOCK
8-- SOURCE INFORMATION BLOCK
801 Originating Source
830 General Cataloguer’s Note
9-- NATIONAL USE BLOCK
APPENDIX L – Complete examples
== Див. також ==
* [[UNIMARC для записів про зберігання]]
[[Category:UNIMARC для записів про зберігання]]